Software Quote Template (Free)
A free software quote template for SaaS, custom development, and implementation projects — seats, modules, support tiers, and renewal terms in a clean B2B layout.
Create your software quote free · Open the quotation generator
What This Template Includes
- Vendor name and contact
- Customer and reference
- Editions / modules and seat count
- Implementation services and training
- Support tier and SLA
- Subscription term, auto-renewal, and price-lock
- Discounts, taxes, and total contract value
Worked Example: Quote #
Apex Cloud billing Rivermount Logistics:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Business plan — 25 seats × 12 mo | 25 | $480.00 | $12000.00 |
| Implementation & training | 1 | $3500.00 | $3500.00 |
| Data migration from legacy system | 1 | $2200.00 | $2200.00 |
| API & ERP integration | 1 | $2800.00 | $2800.00 |
| Premium support tier (annual) | 1 | $1800.00 | $1800.00 |
| Additional storage — 500 GB | 1 | $600.00 | $600.00 |
| Custom reporting module | 1 | $1500.00 | $1500.00 |
| Total | $24400.00 | ||
Annual term, auto-renew. 30-day opt-out.
How to Use It
1. Open the template
Click "Create your software quote free" to open the software quote template pre-loaded in the generator.
2. Fill in your details
Add your business info, client details, and line items with quantities and prices.
3. Brand it
Upload your logo, pick an accent color, and add a signature or business stamp.
4. Download or send
Export a clean PDF, print it, or attach it to your own email — no sign-up required. Signed-in users can also email it from the app.
Frequently Asked Questions
What should a SaaS quote include?
Edition, seat count, implementation, support tier, SLA, term length, auto-renewal language, payment terms, and the total contract value over the term.
Quote vs order form — same thing?
A quote is the offer; the order form is the signed acceptance that triggers provisioning and invoicing. Many vendors combine them into a single signable PDF.