Free Quotation Generator Online — Send Professional Quotes Instantly

Create branded quotations and estimates in minutes, set validity dates, track acceptance, and convert approved quotes into invoices with one click.

Quote Faster, Win More Business

When a prospect asks for a quote, speed matters. A clean, professional quotation that lands in their inbox within an hour signals that you're organized and easy to work with — and it dramatically increases your chances of winning the work. ProeInvoice's free quotation generator lets you build and send a branded quote in the time it takes to write the email it goes with.

Each quotation includes everything a client needs to make a decision: itemized scope, unit prices, applicable tax, an overall discount if you're offering one, validity period, terms and conditions, and your signature or stamp. Once the client approves, you can convert the approved quote into an invoice in one click — no re-keying line items.

The guest quotation builder is free and requires no account. If you want to save quotes, track acceptance status across multiple prospects, and reuse client and item libraries, a free account adds those features without ever charging you.

Built for Service Businesses That Quote Often

Branded quotation PDFs

Logo, accent color, signature, and stamp — every quote you send looks like it came from a polished business.

Set validity dates

Lock in your pricing for a defined period. Quotes automatically show as Expired once the validity date passes.

Convert quote to invoice

When a client says yes, turn the approved quotation into a matching invoice with one click — line items carry over.

Overall discounts

Apply a percentage or fixed-amount discount on the subtotal before tax — perfect for negotiations.

Terms & conditions field

Add a dedicated T&Cs section to protect yourself on scope, revisions, payment terms, and cancellation.

Multi-currency

Send quotations to international clients in their local currency without manual conversions.

How to Send a Quotation

1. Add client and items

Enter client details and itemize the scope of work with quantities and unit prices.

2. Set validity and terms

Choose a validity period, apply any overall discount, and add terms and conditions or notes.

3. Send and convert

Export the PDF, send to your client, and convert the approved quote into an invoice when they accept.

From Quote to Work Order to Invoice — How a Job Flows

A quotation and an estimate both put a price in front of a client before the work starts, but they carry different weight. A quote is a firm, fixed price you commit to for a set validity period; an estimate is an approximate figure that can move as the scope firms up. Whichever you send, a clean quote template with an itemized price quote, a clear validity date, and terms and conditions wins more work than a number typed into an email — it shows the client you are organized and makes saying yes easy.

For trades and service businesses, an accepted quote often leads to a work order — the document that authorizes and schedules the actual job, listing the tasks, materials, labor, and the date the crew is booked. Because a work order repeats much of what the quote already spells out, the accepted quotation is a natural starting point for it: reuse the same scope and line items, then issue the invoice against them once the job is done. Quote, then work order, then invoice — the details flow from one step to the next.

Getting the money side right protects the job. Many service businesses ask for a deposit — commonly 25% to 50% — before booking work in, and note it in the quotation's terms so there are no surprises. Set a validity date so the price does not hang open forever, and when the client accepts, convert the quote into an invoice in one click instead of re-keying every line.