Free Quotation & Estimate Generator

Create professional quotations and estimates online for free. Branded PDF export, no sign-up required.

About this free quotation generator

A quotation is a formal price offer you send a customer before any work begins — it tells them exactly what they will pay and for how long that price holds. This tool builds a tidy, itemised quote with a validity date and acceptance line, so you look organised and the customer can say yes with confidence.

How to build a quote

Add your customer, itemise the work or products with quantities and prices, set a "valid until" date, and spell out your terms — deposit, payment schedule, what is and is not included. Download it as a PDF and send; when the customer accepts, you can turn the same figures into an invoice.

What each field means

• Valid until — the date after which your prices may change. Without it, a customer can hold you to an old price months later.
• Quote number — your reference for the proposal, handy when it converts to an invoice.
• Scope / line items — the more specific each line, the fewer disputes about what was promised.
• Terms — deposit required, payment stages, and any exclusions so there are no surprises.

A quick example

A landscaper quotes "Lawn maintenance — 4 visits", "Mulch install — 6 yards", and a "Design consultation", totals it with tax, marks it valid for 30 days, and notes a 25% deposit to start. The customer approves the quote, and it becomes the first invoice on the job.

Common mistakes to avoid

• No expiry date — leaves you exposed to price changes and stale quotes.
• Vague scope — "garden work" invites arguments; list the actual tasks.
• No mention of deposit or payment stages on larger jobs.