Free Donation Receipt Template
A free donation receipt template nonprofits can issue to donors — with the organization details US donors need for tax deductions.
Customize this donation receipt · Open the invoice software
What This Template Includes
- Organization name, address, and EIN / tax ID
- 501(c)(3) status confirmation line
- Donor name and address
- Date of donation and receipt number
- Amount donated (cash) or fair-market description (in-kind)
- Statement that no goods or services were provided in exchange (or value if any)
- Authorized signature from the organization
Worked Example: Donation Receipt #
Harbor Hope Foundation · EIN 12-3456789 · 501(c)(3) billing Donor: Jamie Rivera:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Cash donation — general fund | 1 | $500.00 | $500.00 |
| Monthly recurring gift (Jan–Jun) | 6 | $50.00 | $300.00 |
| Building fund contribution | 1 | $250.00 | $250.00 |
| Memorial gift — in honor of a loved one | 1 | $150.00 | $150.00 |
| In-kind: refurbished laptops (fair-market value) | 3 | $180.00 | $540.00 |
| Employer matching gift | 1 | $500.00 | $500.00 |
| Total | $2240.00 | ||
No goods or services were provided in exchange for this donation.
How to Use It
1. Open the template
Click "Customize this donation receipt" to open the donation receipt template pre-loaded in the generator.
2. Fill in your details
Add your business info, client details, and line items with quantities and prices.
3. Brand it
Upload your logo, pick an accent color, and add a signature or business stamp.
4. Download or send
Export a clean PDF, print it, or attach it to your own email — no sign-up required. Signed-in users can also email it from the app.
For US-based 501(c)(3) organizations, the IRS requires written acknowledgment for donations over $250. Include your EIN, your 501(c)(3) status, and either the cash amount or a description of in-kind property — and state whether any goods or services were provided in exchange. This template is informational, not tax or legal advice.
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Frequently Asked Questions
Is this donation receipt template free?
Yes — free, no sign-up required.
What does a 501(c)(3) donation receipt need to include?
The IRS expects: your org name and address, your EIN, the donor's name, the date and amount (or description of property donated), and a statement about whether goods or services were provided in exchange. Add a thank-you note above the signature line.
Do I need to issue a receipt for every donation?
The IRS requires written acknowledgment for any single donation of $250 or more. Most nonprofits issue receipts for every donation as a best practice.
Can I email a donation receipt?
Yes. A PDF emailed to the donor counts as written acknowledgment. Keep a copy in your records.