Free HVAC Estimate Template
A free HVAC estimate template for installs, repairs, and maintenance plans — equipment, labor, parts, permits, and warranty terms in one clean estimate.
Create your HVAC estimate free · Open the quotation generator
What This Template Includes
- HVAC company, license, and EPA / NATE certification
- Customer and service address
- Equipment: brand, model, tonnage, SEER
- Labor hours and crew
- Refrigerant, ductwork, electrical, and pad
- Permit and inspection fees
- Warranty (parts + labor) and financing options
Worked Example: Estimate #
Comfort Air HVAC billing The Nguyen Residence:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 3-ton 16 SEER heat pump system | 1 | $4800.00 | $4800.00 |
| Install labor (2-day, 2 techs) | 1 | $2400.00 | $2400.00 |
| Permit & inspection | 1 | $220.00 | $220.00 |
| Ductwork modifications & sealing | 1 | $850.00 | $850.00 |
| Refrigerant line set & charge | 1 | $420.00 | $420.00 |
| Smart programmable thermostat | 1 | $280.00 | $280.00 |
| Removal & disposal of old system | 1 | $350.00 | $350.00 |
| Total | $9320.00 | ||
10-yr parts, 2-yr labor warranty. Valid 30 days.
How to Use It
1. Open the template
Click "Create your HVAC estimate free" to open the HVAC estimate template pre-loaded in the generator.
2. Fill in your details
Add your business info, client details, and line items with quantities and prices.
3. Brand it
Upload your logo, pick an accent color, and add a signature or business stamp.
4. Download or send
Export a clean PDF, print it, or attach it to your own email — no sign-up required. Signed-in users can also email it from the app.
Frequently Asked Questions
How do I price an HVAC install estimate?
Price the equipment at your distributor cost + margin, add labor by crew-day, then line out refrigerant, ductwork mods, electrical, pad, and permit. Most full-system installs run $5,500–$12,500 depending on tonnage and ductwork.
What should an HVAC estimate include?
Equipment specs, labor, parts and refrigerant, electrical work, permit fees, removal/disposal of the old system, warranty terms, and validity period.