Free Proforma Invoice Template
Send a free proforma invoice template to confirm price and terms before goods ship or work begins.
Create your proforma invoice free
What This Template Includes
- Clear "Proforma Invoice" label and unique reference number
- Seller and buyer details with tax IDs
- Itemized goods or services with quantity and unit price
- Estimated taxes, shipping, and total amount due
- Validity period (e.g. "Valid for 30 days")
- Payment terms and accepted methods
- Notes on incoterms or delivery schedule
Worked Example: Proforma
Northwind Trading billing Prospective Buyer GmbH:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Estimated supply: stainless fittings | 500 | $4.20 | $2100.00 |
| Estimated supply: brass valves (1") | 120 | $9.80 | $1176.00 |
| Estimated supply: gasket seal kits | 200 | $2.15 | $430.00 |
| Export packaging & labeling (estimate) | 1 | $180.00 | $180.00 |
| Freight & handling (estimate) | 1 | $320.00 | $320.00 |
| Insurance (estimate) | 1 | $95.00 | $95.00 |
| Total | $4301.00 | ||
This is a proforma invoice. Valid for 30 days.
How to Use It
1. Open the template
Click "Create your proforma invoice free" to open the template pre-loaded in the generator.
2. Fill in your details
Add your business info, client details, line items (services, parts, hours), and any taxes or discounts.
3. Brand it
Upload your logo, pick an accent color, and add a signature or business stamp.
4. Download or send
Export a clean PDF, print it, or email it directly to your client — no sign-up required.
Frequently Asked Questions
Is this proforma invoice template free?
Yes. The template is 100% free to use, with no document cap, no watermark, and no required sign-up. You can fill it out online, download as PDF, or open it in the free invoice generator.
Can I add my logo and brand colors?
Yes. Upload your logo and choose an accent color in the free invoice generator — your branding shows up in the live preview and the exported PDF.
What payment terms should a proforma invoice use?
Proforma invoices are not a demand for payment — they show expected terms. Common practice is to require 30–50% deposit on acceptance and the balance on delivery or before shipment.