GST Invoice Format (India) — Free Template & Generator
A free GST invoice format for Indian businesses — every field the GST law requires (GSTIN, HSN/SAC, place of supply, CGST/SGST/IGST split) laid out in a clean, B2B-ready template. Generate online and export a PDF, or download the format in Word.
What This Template Includes
- Supplier name, address, and GSTIN
- Recipient name, address, GSTIN (B2B) and place of supply
- Invoice number (consecutive, ≤16 chars) and issue date
- HSN code (goods) or SAC code (services) per line item
- Taxable value, CGST + SGST (intra-state) or IGST (inter-state) with rate
- Reverse charge applicability and IRN / QR code for e-invoicing (≥₹5 cr turnover)
- Total invoice value in words, signature of the supplier
Worked Example: GST
Aarav Traders Pvt Ltd — GSTIN 27AABCA1234Z1ZK billing Bluewave Retail LLP — GSTIN 27AABCB5678C1Z9 (Maharashtra):
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Stainless steel kettles — HSN 7323 | 50 | $850.00 | $42500.00 |
| Stainless steel cookware set — HSN 7323 | 30 | $1450.00 | $43500.00 |
| Insulated flasks (1L) — HSN 9617 | 100 | $420.00 | $42000.00 |
| Serving trays — HSN 7323 | 60 | $320.00 | $19200.00 |
| Packaging & handling — SAC 9967 | 1 | $1200.00 | $1200.00 |
| Freight — SAC 9965 | 1 | $3500.00 | $3500.00 |
| Total | $151900.00 | ||
Place of supply: Maharashtra. CGST 9% + SGST 9%. Reverse charge: No.
How to Use It
1. Open the template
Click "Create your gst invoice free" to open the template pre-loaded in the generator.
2. Fill in your details
Add your business info, client details, line items (services, parts, hours), and any taxes or discounts.
3. Brand it
Upload your logo, pick an accent color, and add a signature or business stamp.
4. Download or send
Export a clean PDF, print it, or email it directly to your client — no sign-up required.
Frequently Asked Questions
What is the mandatory format of a GST invoice?
Under Rule 46 of the CGST Rules, a tax invoice must show supplier and recipient GSTIN, invoice number and date, HSN/SAC, description, quantity, unit, taxable value, applicable tax rate, CGST + SGST or IGST, place of supply, and a signature. Use our generator to make sure every field is present.
GST invoice format in Excel — is it allowed?
Yes. There is no prescribed software; you can prepare a GST invoice in Excel, Word, or PDF as long as every field required under Rule 46 appears. For businesses above the e-invoicing turnover threshold, you must additionally upload to the IRP and print the IRN + QR.
What is the difference between a GST invoice and a bill of supply?
A tax invoice is issued by a registered taxpayer making taxable supplies and shows GST. A bill of supply is used by composition dealers and for exempt supplies — it does not show GST.
Is HSN code mandatory on a GST invoice?
Yes for most taxpayers. The number of digits depends on aggregate turnover (4 digits up to ₹5 cr, 6 digits above ₹5 cr, with exports requiring 8 digits).
How do I make a GST invoice for export?
Mark it "Supply meant for export on payment of IGST" (or "under LUT without payment of IGST"). Show the place of supply as the country of the recipient, use 8-digit HSN, and skip CGST/SGST.