Invoice Template for Freelance Writers (Free)
A free invoice template for freelance writers — bill by article, word count, retainer, or hour, with clean line items editors and accounts-payable teams can approve at a glance.
Create your freelance writer invoice free
What This Template Includes
- Writer name (and DBA / company name if applicable)
- Client / publication name and editor / AP contact
- Invoice number, issue date, and due date
- Itemized work (article title, word count, rate, kill fee if any)
- Expense reimbursements (interviews, stock, research)
- Subtotal, applicable tax/VAT/GST, and grand total
- Payment instructions (bank, PayPal, Wise, Stripe link)
Worked Example: Freelance Writer
J. Park — Freelance Writer billing Cascade Magazine — Editor: M. Lee:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Feature article — "Urban foraging" (1,800 words) | 1 | $900.00 | $900.00 |
| Sidebar & pull quotes (400 words) | 1 | $200.00 | $200.00 |
| Interview transcription (2 sources) | 2 | $60.00 | $120.00 |
| Photo research & captions | 1 | $120.00 | $120.00 |
| Revision round (editor requested) | 1 | $150.00 | $150.00 |
| Research materials & stock (billed back) | 1 | $45.00 | $45.00 |
| Total | $1535.00 | ||
Net 30. PayPal / Wise accepted.
How to Use It
1. Open the template
Click "Create your freelance writer invoice free" to open the template pre-loaded in the generator.
2. Fill in your details
Add your business info, client details, line items (services, parts, hours), and any taxes or discounts.
3. Brand it
Upload your logo, pick an accent color, and add a signature or business stamp.
4. Download or send
Export a clean PDF, print it, or email it directly to your client — no sign-up required.
Frequently Asked Questions
Is this freelance writer invoice template free?
Yes. The template is 100% free to use, with no document cap, no watermark, and no required sign-up. You can fill it out online, download as Word, or open it in the free invoice generator to export a PDF.
Can I add my logo and brand colors?
Yes. Upload your logo and choose an accent color in the free invoice generator — your branding shows up in the live preview and the exported PDF.
What payment terms should a freelance writer invoice use?
Net 30 is the most common term for editorial clients; agencies often run Net 45. State a late fee in your contract so you can apply it if invoices age past 60 days.
What should a freelance writer invoice include?
Your name and address, the client / publication, invoice number, the article title or scope, word count or hours, the agreed rate, any kill or revision fees, expenses, totals, and payment instructions.
How do I invoice for an article I wrote?
Add one line item per article with title, word count, and the agreed flat or per-word rate. If you charged a deposit, show it as a separate line so the balance due is clear.