Free Catering Invoice Template
A free catering invoice template for events and corporate catering — with per-guest, rentals, and staffing lines.
Create your catering invoice free
What This Template Includes
- Caterer business name and event coordinator
- Event date, venue, and headcount
- Menu items (per-guest price × headcount)
- Beverage package and bar staffing
- Rentals (linens, tableware, equipment)
- Service / gratuity charge and delivery fee
- Deposit received and balance due
Worked Example: Catering
Garden Table Catering billing Hartwell Wedding — June 22:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Passed appetizers (3 kinds) — 80 guests | 80 | $12.00 | $960.00 |
| Plated dinner — 80 guests @ $65 | 80 | $65.00 | $5200.00 |
| Bar service (4 hrs) | 4 | $175.00 | $700.00 |
| Service staff (5 @ 6 hrs) | 30 | $28.00 | $840.00 |
| China & glassware rental | 1 | $620.00 | $620.00 |
| Linens & tableware rental | 1 | $480.00 | $480.00 |
| Delivery, setup & teardown | 1 | $350.00 | $350.00 |
| Total | $9150.00 | ||
$2,000 deposit received. Balance due 7 days before event.
How to Use It
1. Open the template
Click "Create your catering invoice free" to open the template pre-loaded in the generator.
2. Fill in your details
Add your business info, client details, line items (services, parts, hours), and any taxes or discounts.
3. Brand it
Upload your logo, pick an accent color, and add a signature or business stamp.
4. Download or send
Export a clean PDF, print it, or email it directly to your client — no sign-up required.
Frequently Asked Questions
Is this catering invoice template free?
Yes. The template is 100% free to use, with no document cap, no watermark, and no required sign-up. You can fill it out online, download as PDF, or open it in the free invoice generator.
Can I add my logo and brand colors?
Yes. Upload your logo and choose an accent color in the free invoice generator — your branding shows up in the live preview and the exported PDF.
What payment terms should a catering invoice use?
Catering typically requires a non-refundable deposit (25–50%) at booking with the balance due before the event or on the day of service.